For parish & town council clerks in England

Your meeting notes,
turned into
proper minutes.

Paste your rough notes. Escribo drafts fully formatted, statutorily compliant minutes — correct resolution wording, declarations of interest handled, clerk's checklist included.

  • Local Government Act 1972 (Schedule 12)
  • NALC model standing orders format
  • Localism Act 2011 — declarations of interest
  • Free — no catches
Schedule 12 LGA 1972 NALC format Correct resolution wording Declarations of interest Clerk's checklist

How it works

Three steps. Done in minutes.

1

Paste your rough notes

Bullet points, shorthand, scribbled names — it doesn't matter. Whatever you captured during the meeting.

2

Escribo drafts the minutes

Proper NALC format, correct resolution wording, declarations handled, minute numbers applied. In seconds.

3

Review, copy, circulate

Check the clerk's action checklist, adjust anything you need, copy the draft, attach to the next agenda.

The tool

Paste notes. Get minutes.

Load the example to see what Escribo produces, or paste your own notes straight in.

escribo.co.uk/tool
Your notes
Present: Cllr David Marsh (Chair), Cllr Susan Elliot...
Apologies: Cllr Okafor (holiday)
Declarations: Cllr Patel — interest in item 7...
Finance: Bank rec agreed. Balance £23,450.12...
Pay: Acorn Grounds £380; OALC training £145...
Draft minutes
DRAFT MINUTES

LITTLE HEYFORD PARISH COUNCIL
Minutes of the Ordinary Meeting...

PRESENT
Chair: Cllr David Marsh (in the Chair)
Cllr Susan Elliot, Cllr Tom Patel...

25/47   1. APOLOGIES FOR ABSENCE
Apologies were received from Cllr Peter Okafor...
RESOLVED: That the absence of Cllr Okafor...

Free to use

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What Escribo handles

Everything the Act requires.

01

Statutory minutes

Formatted to Schedule 12 of the Local Government Act 1972. Correct order, correct structure, every time.

02

Resolution wording

Every decision rendered as "RESOLVED: That…" in present tense, with exact figures and application references.

03

Declarations of interest

DPIs and ORIs named, itemised, and correctly recorded — including who withdrew and for which item.

04

Clerk's checklist

Every draft includes a flagged list of items needing your review — missing figures, ambiguous decisions, unconfirmed references.

05

Financial resolutions

Payments, precept setting, bank reconciliation — exact amounts, payee names, and purposes correctly formatted.

06

Agenda builder

Generate the summons and agenda from standing items plus variable items. Ready to email or post.

Coming soon

Data & privacy

Your meeting data stays yours.

Meeting notes contain information about real people and real decisions. Here's exactly what happens to your data when you use Escribo.

Your meeting notes Sent to the AI to generate the minutes, then immediately discarded. Not stored, not logged, not used for training.
The draft minutes Generated in your browser session only. We do not retain them — copy them to your own system.
Your email Stored to send product updates only. Never shared. Unsubscribe at any time.
AI processing Handled by Anthropic under a data processing agreement. Your data is not used to train any AI model.

About Escribo

Built for clerks,
by people who listened.

Parish and town council clerks spend a disproportionate amount of time on paperwork that follows the same statutory format every single month. Escribo exists to give that time back.

What Escribo is

A free tool that converts rough meeting notes into properly formatted draft minutes, built to the requirements of Schedule 12 of the Local Government Act 1972 and NALC guidance. All output is clearly marked DRAFT for your review before circulation — Escribo assists the clerk, it does not replace them.

What Escribo is not

Escribo does not give legal advice. It does not replace your professional judgement. The minutes it produces are a starting point — yours to review and correct before they go anywhere. If you are unsure about a statutory requirement, consult your county association or NALC.

Data & privacy

Meeting notes contain personal data about councillors, officers, and members of the public. We have designed Escribo so that as little of this data as possible leaves your session.

UK GDPR

Escribo is designed for compliance with UK GDPR. No personal data from your meeting notes is stored on our servers. Where personal data appears in notes (names of councillors, members of the public), it is processed transiently to generate the minutes and immediately discarded.

Questions about data handling: privacy@escribo.co.uk

Statutory compliance

Escribo formats output according to:

All output is marked DRAFT until approved and signed by the Chair at the following meeting (paragraph 41(1) of Schedule 12).

Contact

Questions, feedback, or spotted something wrong? hello@escribo.co.uk